Program Coordinator

Position: Program Coordinator

Job description

The Concord Carlisle Foundation (formerly known as the Concord-Carlisle Community Chest) engages our community to compassionately and actively advance the well-being of Concord and Carlisle residents by supporting a broad range of human service organizations. Through annual fundraising, events, and the grant allocation process, the CC Foundation understands the needs of the community and engages our community’s local resources to support nonprofits and continue to make our towns vibrant places to live.

An integral member of the Foundation team, the Program Coordinator works in support of, and in partnership with, the Executive Director, Associate Director, and the Data Services Specialist to efficiently run the program operations of the Foundation. The ideal candidate is willing to work collaboratively with staff and board, and has a pleasant demeanor in support of the overall functions of the organization. A critical member of the office staff, the Program Coordinator reports to the Executive Director.

Status: Non-Exempt position, approximately 15-17 hours per week, 12 month position, flexibility with summer hours to be discussed.

Responsibilities include:

Program

Grant Program

Manage grant life cycle program in collaboration with ED and board members to support the grantmaking process:

● Oversight of the Foundant grant database, grant life cycle milestone dates, communication with nonprofit staff, ensuring all applicants and awardees have followed guidelines and meeting deadlines throughout the whole grantmaking process

● Training and support of Foundant users/volunteers

● Configure grant process for each annual grant cycle. Update grant application and evaluation forms; create reports as needed.

Community Outreach

● Coordinate participation in local community outreach events including Ag Day, Holiday Tree Lighting,West Concord Day, Old Home Day, Concord Bookshop wrapping among others

● Oversee program related events including the Holiday Gift Drive and Backpack Drive ● Communicate with and schedule volunteers / volunteer groups, community partners ● Manage the volunteer info email account

Manage Volunteer Service Awards process

● Coordinate with town offices to place CC Foundation banner and request Town Proclamations

● Assist with prep of materials for events; ie. nametags, marketing materials ● Implement other new programs as they arise

Operations

Support office operations by:

● Managing office equipment and vendor relationships

● Working with Data and Accounting Coordinator on financial matters as related to vendors ● Responding to emails from general account and group distribution lists

● Opening and sorting the mail

● General office organization and ordering office supplies

● Answering the office phone and managing messages

● Scheduling meeting space as needed

● Assisting with the annual audit by pulling relevant information

● Attending pertinent staff and committee meetings and Foundation events

Development & Events

Support fundraising and awareness raising events including: Fall event, Spring event, Give Back Day, Trivia Nights, Volunteer Appreciation, and Annual Impact Day by:

Development:

● Entering donations received into Raiser’s Edge NXT (RE NXT) database ● Recording donation remits

● Confirming receipt of matching gifts, EFTs, stock gifts

● Maintaining up to date contact information in RE NXT

● Run RE reports

Events:

● Tracking online registration for all events

● Entering event information (registrant, guest, auction) for each constituent into RE NXT ● In collaboration with AD, coordinate business related events including Give Back Day, Sip & Shops and others as they arise

● Work with Event Chair to reconcile business sponsorships, tickets sales, auction payments ● Assist with preparation of materials for events; ie nametags, marketing materials

● Attending Event Committee meetings as necessary

● Assisting at events, limited evenings or weekends

Qualifications:

● Bachelor’s Degree or equivalent, 3+ years related experience

● Multi-tasking ability and interest in working in a small office environment and as a team player

● Proficiency with Microsoft Office and G Suite

● Familiarity/ability working with fundraising databases and other online tools, preferred ● Excellent organizational, interpersonal, and process skills

● Ability to work discreetly and manage confidential information ● Familiarity with the Concord and Carlisle communities, a plus

For more information and to submit a resume and cover letter, please contact Jennifer Ubaldino, jubaldino@concordcarlislefoundation.org. Deadline to apply for this position is December 20th, 2024

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Job Type: Part-time

Pay: $21.92 - $23.00 per hour

Expected hours: 15 – 17 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Retirement plan

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Concord, MA 01742 (Required)

Ability to Relocate:

• Concord, MA 01742: Relocate before starting work (Preferred)

Work Location: In person