Program Coordinator Iii

Position Title: Program Coordinator III
Location: US – CA – Los Angeles (Square Building – 12126 E Waterfront Drive, Los Angeles, CA 90094)
Length of Contract: 12 months

Role Mandate:
The ideal candidate will have experience working with large organizations, driving strategic projects and internal culture and community programming. The person will be highly organized, a team player and be passionate about identifying improvements in current practices, designing and implementing new strategic programming, event planning and execution, office administration, including budget management and be able to track several concurrent projects through to completion.

Candidate Value Proposition:
Join our dynamic team as a SoCal CX Program Coordinator and play a key role in shaping the employee experience at Meta's Southern California Regional offices. As a member of our Community Experience team, you will have the opportunity to make a meaningful impact on our internal community by executing programs, events, and initiatives that foster connection, inclusivity, and belonging. You will be part of a collaborative team that values creativity, innovation, and teamwork. You will have the chance to work with cross-functional teams, build relationships with stakeholders, and develop your skills in event planning, project management, and community building.

Our ideal candidate is a creative problem-solver, a team player, and a passionate advocate for creating an exceptional employee experience. If you are looking for a challenging and rewarding role that allows you to make a difference in the lives of others, we encourage you to apply.

Role Responsibilities (including, but not limited to):

• Coordinate Office Welcome program logistics, presentation updates, and manage groups/listserv.
• Supports event logistics, and execution for local events in line with approved budget and in coordination with the CX Manager
• Supports event logistics and execution for social events Coordinates a calendar of events each quarter in partnership with the CX Manager
• Leads event production for SoCal location wide events as needed including All Hands, Leadership Fireside Chats and executive visits in partnership with CX Manager and event host(s)
• Collects feedback from attendees, hosts event debriefs, and compiles data on events to inform future planning efforts
• SoCal Wiki & Microsite Updates: Maintains communication support channels for SoCal region. Serve as the main POC for ensuring site resources are up to date and relevant
• Manage purchase orders, coordinates vendor management and on-boarding, updates budget tracker and reconciles budget as needed. In partnership with CX Manager and Finance SOPs
• Manages Meta LA branded swag, procurement, storage, and distribution
• Create communications, marketing materials, digital assets, etc., for various events and programs

Performance Measurement:
Performance is measured on feedback from the team (especially XFN team), ability to maintain relationships, and influence others in a positive way!

Must-Have Skills:

• 5+ years of experience in event and/or project planning for small & large organizations
• Former Meta experience (FTE/CW)
• Experience with Splash tools – accounting experience / accounting tools (Buy@, navigate getting contracts, submitting expense reports)
• Comfortable managing multiple projects at the same time
• Experience managing and working within specified budgets
• Experience using and building out data to solve problems
• Experience with venues, activities, and events resources
• Proven experience building cross-functional relationships between various support partners
• Comfortable working through ambiguity and uncertainty
• Proven experience collaborating as part of a cross-regional team
• Experience in using Microsoft Office Programs, Keynote, Outlook
• Strong technical skills to utilize internal Event and Registration Tools
• Experience working with creative programs such as Canva & Photoshop

Nice-to-Have Skills:

• Previous project coordination experience
• Experience working with XFN teams (Facilities, Events, Amenities teams)
• Opening Buy@ or A/P is critical
• Computer knowledge and interest
• Event planning applications
• Digital marketing experience
• Onboarding experience

Soft Skills:

• Approachable, positive behaviour, outgoing personality
• Excellent customer service skills
• Ability to work in a team environment
• Self-starter, tenacious in establishing how to get things done, take initiative to assess and drive, and intuitively know what needs to be actioned
• Asking questions when needed
• Strong verbal and written communication skills (open communication)
• Hit the ground running

Educational Requirement:

• Bachelor's degree in a technical or business-related field

Skills Assessment:

• 1st Round – CWAM, 30 minutes
• 2nd Round – Community Engagement Partner / Managers, 30 minutes

Job Type: Contract

Pay: $50.00 - $54.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• event &/ project planning for small & large organizations: 5 years (Required)
• Splash tools, accounting tools (Buy@: 5 years (Required)
• creative programs such as Canva & Photoshop: 2 years (Required)
• working with XFN teams (Facilities, Events, Amenities teams): 5 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Los Angeles, CA 90094 (Required)

Work Location: In person