Project Coordinator - Kuctt Project Echo

Department:
KU Center for Telemedicine and Telehealth
-
Project ECHO

Position Title:
Project Coordinator - KUCTT Project ECHO

Job Family Group:
Professional Staff

Job Description Summary:
The KUCTT/KUMC Project ECHO Project Coordinator reports to the Director of the KU Center for Telemedicine & Telehealth. The Coordinator supports project-related requests as specified by the Director and Project ECHO Program Manager, ensures project efficiency and effectiveness, and helps coordinate communication related to the Center's research and education priorities. The incumbent works with key internal and external constituencies as required and serves as a key member of the administrative team. The Coordinator also is responsible for the administrative functions of the Kansas Fights Addiction and TeleHealth Integration Network of Kansas (THINK) grant projects including coordinating day-to-day operations of the grants and conducting monthly meetings with grant partners. Administrative functions may include: scheduling meetings, organizing day-to-day activities, coordinating with grant partners, recording key information for reporting and tracking, and troubleshooting problem areas with program implementation. The incumbent works with key internal and external constituencies as required and serves as a key member of the administrative team for KUCTT.

Project ECHO uses videoconferencing to link specialist teams at KUMC with primary care practices across the region. Healthcare providers earn continuing education credit for participation in case-based learning approach.

Work Location: This position will work in-office, with some consideration of hybrid (in-office/remote) after the probationary period.

Job Description:

Key Roles and Responsibilities:

• Under the guidance of the Director, coordinate the logistics and programmatic aspects of grant project implementation.
  
• Coordinate activities and facilitate meetings with a variety of individuals from within KUMC, community agencies, state agencies, healthcare organizations, as well as higher education, healthcare, and government agencies in other states.
  
• Attend and monitor Project ECHO clinics and educational courses; monitor HIPAA compliance, oversee collection and distribution of course materials and case presentations.
  
• Monitor, troubleshoot, and provide technical support to remote sites; coordinate with the systems coordinators to ensure connectivity for all Project ECHO sites.
  
• Facilitate operational meetings of the Project ECHO Team Assist the Project ECHO project team with program evaluation and needs assessment activities.
  
• Assist the Project ECHO team providing technical support to internal and remote sites.
  
• In collaboration with the Telemedicine Digital Media and Marketing Coordinator and KUMC web developers, assist with the promotion of ECHO and other grant-related activities.
  
• Coordinate with the Director for recruitment of rural and/or medically underserved clinical sites for program participation.
  
• Manage communication and timelines for evaluations of academic-clinical partners.
  
• Facilitate MOA/Letters of Support for new academic-clinical partners.
  
• Maintain meeting agendas/minutes, distributes to collaborators.
  
• Communicate with project team regarding team planning meetings.
  
• Collaborate with Director and other team members in writing proposals for additional funding for Telehealth and Project ECHO activities, as opportunities arise.
  
• Coordinate with Director on required HRSA and KFA reports.

Required Qualifications:

Education:
Bachelor's degree or more advanced degree in health sciences, nursing, public health, behavioral health, education, communication, health administration. Education may be substituted for experience on a year for year basis. Experience used to substitute education is in addition to any required work experience.

• 
  

Work Experience:
Minimum two (2) years' experience with project coordination.

• 
  

Preferred Qualifications:

Work Experience:

• Experience with project-related technologies including telehealth/telemedicine and mHealth approaches.
  
• Previous experience in a healthcare field as well as experience with public health and/or broader work with communities.
  
• Experience in grant administration and grant-related contracts.
  
• Experience with grant writing, distance education, continuing education, and program marketing/promotion is a plus.

Skills

• Knowledge of computer programs is essential to the grant projects (including Microsoft Word, PowerPoint, Excel, and Outlook)
  
• Ability to understand and apply regulatory requirements at the program level
  
• Strong written and verbal communication skills
• Ability to work well with teams, as well as independently.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Documents:

• Resume/CV
  
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$26.13 - $39.20
Minimum
$26.13
Midpoint
$32.67
Maximum
$39.20

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Project-Coordinator-KUCTT-Project-ECHO_JR007973 or go to https://careers.kumc.edu/ and search for position number JR007973.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

jeid-2585421c25e69f47a567e6bb4f412493