Public Information Assistant_Public Info-Closes 12/27/2024

Description:

Opening Date: December 12, 2024

Closing Date: December 27, 2024

Job Title: Public Information Assistant

Salary/Wage: $21.27-$26.08 per hour

Tribal Level 111-116

Location: Siletz, Oregon

Classification: Full-Time, Non-exempt

Job Posting Number: 2915390

INTRODUCTION:

This position supports the creation of the Tribal Public Information news, which includes newspaper, brochures, flyers, press releases, annual reports, etc. This position is responsible for attending tribal and Siletz community events often held during the evening, on weekends and some holidays. The incumbent will know how to use the Adobe Suite and other creative software. This position is the assistant to the Public Information Specialist, and will support the specialist as a team member.

DUTIES:

• Attend tribal events to take photos to be used in all our publications, for advertising and general news articles on issues impacting the tribal community and Indian Country.
• Create and design advertisements and content using Adobe Suite for both print and web.
• Maintain a high level of skill in graphic design, writing, editing, content development and advertising for the purpose of CTSI goals.
• Edit written text and images for Public Information use.
• Design, proof and lay out publications.
• Act as liaison between Travel Oregon and CTSI.
• Update LaserFiche files with the newest publications.
• Collaborate within CTSI to create graphics for program use.
• Monitor news coverage related to CTSI and its entities, and maintain media list.

• Write articles and captions.
• Schedule interviews, write questions and create an agenda for articles and the CTSI podcast.
• Record, edit, transcribe, and format podcast to publish on the website.
• Maintain subscription list and needs for Tribal newspapers.

• Establish and maintain contacts with Tribal government, staff and others concerning current news.
• Type submissions for newspapers. Maintain subscription list and needs for Tribal newspapers.
• Responsible for maintaining files, photo archives, data files, subscription files, etc.
• Help prepare and email news releases and other information to the media.
• Organize and gather material of tribal events for historical data.
• Attend meetings and events to obtain photos and information for the newsletter.
• Proofread documents and verify accuracy.
• Format publications for CTSI website use.
• Coordinate monthly and annual deadlines for publications.
• Attend meetings and collaborate with organizations outside the tribe.
• Obtain final approval on publications created.
• Provide support and assist the Public Information Specialist, including but not

limited to:

o Order supplies.

o Complete inventory.

o Coordinate travel, requisitions forms, reimbursement requests, and check requests.

Requirements:

REQUIREMENTS:

Public Relations Assistant I:High school diploma or GED and interest in the field of Public Relations. 18 months of office experience – preferably in a professional setting working with multiple levels of management and the public. This position transitions to Public Relations Assistant II, after completing 3 years of employment and routinely expanding knowledge of the position using online/in-person training and classes. As well as attending conferences to stay up-to-date on best practices and software comprehension, and expands abilities to perform the job.Public Relations Assistant II:Associate’s degree and 3 years of satisfactory experience in public relations/communication -OR- equivalent years of satisfactory experience in the field. Knowledge of:

• Microsoft Office Adobe Creative Suite including Photoshop, InDesign and PremierPro and Adobe Acrobat Reader DC
• Working knowledge of professional cameras, photography, and camera care
• Correct punctuation, capitalization, spelling and grammar. Including editing and writing skills, following AP standards
• Drafting media, including printed, digital, press releases, and the podcast
• Communication and listening skills
• Strong interaction and interpersonal skills with the public and CTSI staff
• Creative thinking and problem solving skills
• LaserFiche software
• Photo editing using Photoshop and Lightroom
• Layout using InDesign
• Graphic design using Photoshop and Illustrator
• Some knowledge of podcast recording, editing and transcribing using PremierPro
• Design advertising
• Event photography

Ability to:

• Knowledge of print quality graphics and image standards, including image file and size, and the ability to coordinate with CTSI staff and tribal members to ensure quality of graphics
• Provide a clear line of communication between PI Specialist and management
• Maintain a good relationship with Tribal Members and the community, including working events that are routinely outdoors, evenings, weekends and select holidays.
• Work under pressure with the flexibility to handle several jobs at one time.
• Show initiative, resourcefulness and tact in obtaining, communicating, and coordinating information.
• Be a self-motivator, as well as the ability to work independently.
• Problem solve and arrive at sound solutions guided by established policies and procedures.
• Demonstrate proficiency in Photoshop, InDesign and Illustrator, and PremierPro.
• Creative skills needed for articles, ads, photo ops, etc.
• Collaborate with all departments within CTSI in a courteous and professional manner.
• Maintain professionalism and working relationship with outside media contacts including vendors, federal, state and local government representatives
• Must adhere to confidentiality policies of the tribe.