Records Management Specialist

Job Description

ProSource360 Consulting Services, Inc. is hiring for a Records Management Specialist to support our client. This would be a hybrid role working remotely a few days a week and in our Washington DC office the other days. Great opportunity supporting a Fortune 500 company.

The Records Management Specialist will ensure that all records are accurately maintained, easily retrievable, and compliant with all relevant regulations. This role requires a strong understanding of records management principles, compliance with National Archives and Records Administration (NARA) standards, and expertise in both electronic and physical records management

Responsibilities

• Organize and maintain physical and electronic records, ensuring they are easily retrievable and securely stored. Ensure all documents are accurately identified, labeled, stored, and categorized. Ensure documents are properly entered into document control and records management systems.
• Coordinate with various departments to ensure proper management and disposition of records.
• Monitor/implement periodic reviews of controlled documents. Monitor record retention schedules and ensure timely disposition of records.
• Control access to documents, ensuring that only authorized personnel can retrieve or modify them.
• Track document versions and revisions, maintaining a comprehensive version control system. Ensure review and approval records are maintained and available for Quality Assurance and regulatory audits.
• Prepare and coordinate procedure reviews, comment resolution, and approvals. Ensure procedures can be performed as written.
• Collaborate with managers and subject matter experts during procedure development. Create and revise advanced templates, forms, drawings, diagrams, tables, and charts, captions, indexes, custom fields, and merged information to help preparers convey concepts and ideas
• Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content. Ensure document properties meet formatting requirements in Word, PDF, and PowerPoint formats. Ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.).
• Provide training to staff on records management, document control, and procedure writing.
• Perform other duties as assigned by manager.

Requirements:Required

• Bachelor’s degree in Records Management, Information Management, Library Science, or a related field.
• Minimum of 3 years of experience in an administrative or records management role required.

Key Competencies

• Attention to Detail: High level of attention to detail, ensuring accuracy and precision in all records management activities.
• Compliance: Strong understanding of NARA standards and compliance requirements, with the ability to ensure ongoing compliance.
• Communication: Strong verbal and written communication skills, with the ability to effectively convey information to diverse audiences.
• Organization: Exceptional organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Problem-Solving: Strong analytical skills, with the ability to identify and resolve complex issues efficiently.
• Collaboration: Ability to work effectively with stakeholders to understand their needs and provide records management solutions.
• Innovation: Openness to new ideas and techniques, with a continuous improvement mindset.

ProSource360 Consulting Services, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. HUBZone candidates encouraged to apply.