Senior Executive Assistant

Part Time • Las Vegas, NV, United States of America

50 - 67 (Hourly) Added 2 weeks, 5 days ago

Summary

LOCATION

Las Vegas, NV (part-time, remote options available)

QUALIFICATIONS

Experience as an executive assistant in a corporate environment, particularly for C-level executives, strong organizational and time-management skills, proficiency in Microsoft Office Suite, and ability to work independently.

RESPONSIBILITIES

Provide administrative support, manage board-related logistics, coordinate travel arrangements, handle personal management tasks, and maintain organized files and correspondence.

INDUSTRY

Corporate Services

SHORT DESCRIPTION

The Senior Executive Assistant will support a senior executive by managing administrative duties, board-related activities, and personal appointments while ensuring effective communication and compliance.

The Senior Executive Assistant will offer full support to a senior executive at Eaton Corporation. The role demands an organized, proactive, and detail-focused person capable of handling various tasks efficiently and professionally. This is a part-time job requiring 20-30 hours per week, with benefits included. This position will need to be based in the Las Vegas, NV area but can be done remotely.

Essential Functions:

Board Affiliation Participation

Coordinate and manage board-related travel, expenses, and materials.
Liaise with board members and other stakeholders to ensure effective communication and follow-up on action items.
Assist in the preparation of presentations and reports for board meetings.
Ensure compliance with all relevant regulations and governance standards.

Administrative Support

Maintain organized files and records, both electronic and physical.
Conduct research and provide summaries on various topics as requested.
Draft and edit correspondence, reports, and other documents.
Serve as the primary point of contact for internal and external communications on behalf of the executive.
Manage email correspondence, ensuring timely responses and appropriate follow-up.

Travel and Logistics

Plan and coordinate detailed travel itineraries, including flights, accommodation, and transportation.
Handle all travel-related logistics, ensuring seamless experiences for the executive.
Oversee the preparation of travel documents and expense reports.
Research and arrange travel – including entry requirements, cellular phone plan changes, hotel, air fare, cancellations, penalties, etc.

Personal Management

Coordinate personal appointments, reservations, and other personal activities on behalf of the executive.
Handle confidential and sensitive information with discretion.
Conduct regular audits of documents to ensure completeness and accuracy.

Required Qualifications:

Experience as an executive assistant within a corporate environment.
Experience as an executive assistant for a C- level executive.
Must be authorized to work in the United States without company sponsorship now or in the future.
Familiarity with board meeting preparation, governance, and compliance standards.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to work independently and prioritize tasks effectively.

Personal Attributes:

Trustworthy and reliable.
Proactive and self-motivated.
Detail-oriented.
Strong interpersonal skills and the ability to build relationships.

At Eaton, we strive to provide compensation and benefits that attract, engage, and retain the best talent. This includes competitive pay and a variety of benefit programs for eligible employees. The expected hourly range for this role is $50.00-$67.50 hourly. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.

You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

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