Senior Project Manager - Ff&E Procurement (Hotels)

Project Manager | FF&E Procurement Hotels

We are a thriving hospitality design, procurement, and project management firm looking to expand our team. You are highly motivated, detailed oriented, solutions focused procurement leader and hospitality expert looking to offer your expertise to a growing firm.

COMPANY OVERVIEW

Interior Image Group (IIG) is a leading interior design, branding, and procurement firm, which specializes in brand, boutique, and mixed-use hospitality projects of various scales. Founded in 2004 by Patti Tritschler, IIG places storytelling at the heart of every project and creates memorable experiences for guests. The firm’s aesthetic is sophisticated and approachable - two qualities shown in every project’s thoughtfully crafted design narrative. Whether it be a customized feature in a lobby or a unique, creative concept that aligns with brand standards, IIG tailors the design to that specific property - giving each its own identity and personality. IIG is well versed in the hospitality industry, having worked on select-service and full-service projects.With studios in Indiana and Florida, IIG continuously expands its portfolio, which spans the globe, in partnership with noteworthy clientele such as Concord Hospitality, First Hospitality Group, Auro Hotels, Cornerstone Hospitality, and Caesars Entertainment. IIG is also Brand Preferred for many hotel brands, including Hilton Hotels & Resorts, Marriott International, and IHG Hotels & Resorts.

In 2022, IIG launched Throughline by IIG and IIG | Select as part of the brand collective. Throughline by IIG highlights the comprehensive procurement services available to our clients and offers over 100+ years of combined industry experience. Similarly, the IIG | Select team offers design expertise for new construction and renovations for select service projects.

COMPANY CORE VALUES

IIG’s company core values are centered on creativity and supported by integrity, accountability, concierge service, and team.

POSITION OVERVIEW

The Senior Project Manager of Procurement is a high-ranking position that exemplifies and embraces the IIG culture, core values, and vision. As a Senior Project Manager, it will be essential for you to have significant knowledge and aptitude related to hospitality purchasing and project management. A strong sense of business acumen, brand standards, budgeting, sourcing, purchasing, freight management, and installation practices will be necessary to be effective in this role. In addition, clear communication and coordination with owners, contractors, vendors, designers, logistics personnel, and installers will be crucial for profitable and successful projects. Utilizing your excellent communication skills, you will build and maintain key client and vendor relationships to ensure IIG is effectively positioned for current and future sales opportunities. Preservation of design intent and stewardship of the owner’s budget and timeline is of utmost importance.

Besides demonstrating a proven track record of successful projects and establishing and maintaining partnerships, this position requires the ability to collaborate, coach, and mentor team members in support of a continuous learning environment and common goals. Moreover, team building, motivation, and following the IIG processes are key responsibilities. Finally, this leadership role is expected to demonstrate professionalism and sound judgement.

RESPONSIBILITIES

PROJECT

• Manage assigned projects from inception through FF&E installation with minimal supervision
• Prepare project timeline and deliverable budgets, schedules, and responsibility matrices
• Review and approve PO’s, RFI’s and order acknowledgments as required.
• Assure purchasing and installation process conforms to contractual agreement with client and any sub-contractors.
• Reduce risks and company exposure
• Meet IIG’s goals for project profitability
• Provide risk management and solution focused mindset by problem-solving project issues: vendor, design, construction, freight, and installation
• Participate in biweekly Project Review meeting with Chief Financial Officer (CFO), Chief Operating Officer (COO), Senior Vice President of Business Development (SVP-BD), Account Executive (AE), Marketing Coordinator (MC), Vice President of Procurement (VPP), Senior Project Managers of Procurement (SPMs-P), and Accountant (A)
• Site inspections and FF&E punch list as required.
• Travel may be required

COMMUNICATION

• Coordinates communication by project team members, including meeting minutes, email documentation and transmittals
• Correspond and coordinate with design team and consultants
• Liaison between Owner/Contractor and designer for construction schedule
• Communicates with manufacturer representatives to research material selection costs and specification information.
• Maintains day-to-day correspondence with internal and external sources
• Build and maintain high-level contacts with current and prospective clients in conjunction with other business and project partners i.e.: project management companies, architects, design firms, and general contractors.

VENDOR RELATIONS

• Build and maintain vendor relationships vital for sourcing and effective, efficient deliveries
• Develop strong vendor relationships to support IIG’s procurement needs

LEADERSHIP

• Create team culture that provides support and solutions along with mentorship
• Effectively and proactively coaches, mentors, and provides performance enhancing feedback to team members
• Enhances IIG’s purchasing and project management reputation
• Contribute in leadership and sales meetings

QUALIFICATIONS

EDUCATION | PROCUREMENT EXPERIENCE

• College degree in Business (preferred)
• 10+ years professional experience (including proven track record of achieving revenue targets)

COMPUTER PROGRAMS & SOFTWARE

• Microsoft Office
• Bluebeam
• Spexx (desirable)
• Exxpedite (desirable)
• Project Management Scheduling Software

HOSPITALITY PURCHASING SKILLS

• Expert knowledge of Brand Standards
• Negotiation experience
• Strong knowledge of vendor product offerings and costs
• Knowledgeable on appropriate costs, budgeting and estimating techniques for FF&E and finish materials
• Expertise in Value Sourcing (ability to source cost effective resources while maintaining or exceeding design intent)

PROJECT MANAGEMENT SKILLS

• Finely tuned time management
• Proven track record of managing new construction and renovation hospitality projects
• Ability to manage multiple priorities while consistently achieving high standards and goals
• Expert technical knowledge for installation coordination of FF&E furnishings, decorative lighting, and other related interior design elements
• Models a highly organized approach to the Procurement and Project process resulting in on time, on budget deliverables
• A sense of business acumen to advise and guide clients as required
• Proven track record of success in maintaining and growing client relationships

COMMUNICATION SKILLS

• Ability to communicate complex FF&E budgets and specifications to clients
• Strong, persuasive communicator with excellent verbal and written presentation skills
• Ability to conduct all verbal, written, and email correspondence in professional and courteous manner
• Well-presented and articulate

LEADERSHIP SKILLS

• Proven experience in motivating and inspiring others is essential
• Models a passion that is infectious
• Collaborative and engaging mindset
• Strong leadership, management, and mentoring skills

PERSONAL ATTRIBUTES

• Demonstrates self-confidence & composure
• Star quality without the attitude
• Shows wisdom in conflict situations
• Follows through on commitments (Reliable)
• Takes initiative (Self-Directed)
• Resourceful & responsive
• Resilient & able to manage setbacks while recovering quickly
• Willing to take a stand when appropriate & accept direction when not.
• Personal ownership and willingness to “roll up their sleeves” to get things done
• Properly presents the firm and themselves with high professional, ethical, and moral standards
• Demonstrates alignment with IIG’s core values, guiding principles and processes
• Passionate and committed to contributing to excellence in the business growth of IIG
• Outstanding attention to details required
• Extremely ambitious with the drive & commitment to succeed
• Highly motivated & focused through daily rituals including action planning and time management
• Naturally shows initiative and is solution focused

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have experience in working in Spexx? What is your skill level?
• Do you have experience in Exxpedite? What is your skill level?

Experience:

• FF&E Procurement (Hotels): 5 years (Required)

Work Location: Remote