Speakers - Assistant

Full Time • Los Angeles, CA, United States of America

nan - nan (Hourly) Added 7 hours, 36 minutes ago

Summary

LOCATION

Los Angeles, CA

QUALIFICATIONS

10+ months of administrative assistant experience, strong written and verbal communication skills, proficiency in Microsoft Office Suite, keen interest in talent engagement, and a BA/BS Degree preferred.

RESPONSIBILITIES

Handle administrative tasks, manage calendars and travel arrangements, communicate with clients, track deals, assist with special projects, and maintain office organization.

INDUSTRY

Entertainment and Sports Agency

SHORT DESCRIPTION

CAA is seeking an Assistant for the Speakers department to support the department head in connecting clients with speaking opportunities, requiring strong organizational skills and a passion for serving talent in the entertainment industry.

Job Description

Overview

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Department

Our Speakers Agents and Executives connect Actors, Directors, Coaches, Athletes, Politicians, Influencers, CEOs and Thought Leaders with strategic storytelling opportunities. CAA clients deliver compelling and often personally relevant messages at business conferences, political and social justice forums, commencement ceremonies and myriad other dynamic events. These speaking engagements are designed to enlighten and inspire, with topics including business, contemporary culture, media, wellness and inspiration, tech, advocacy, and the arts and entertainment.

The Role

CAA is seeking an Assistant to the department head in the Speakers department, based in the LA office. The ideal candidate is curious, with a breadth of interests, very organized, attentive to detail, proactive and solution-oriented. The candidate should also have a true passion and interest in serving talent clients throughout the entertainment industry, with a curiosity for a range of fields and topics in the public sphere.

Responsibilities

Administrative duties including handling heavy phones, calendar management, scheduling travel, booking reports, preparing expense reports, and general office management tasks

Review, write up and send out offers to clients, ensuring all pertinent information is included

Serve as first point of contact with clients, Agents, and buyers

Track and meticulously maintain grids of deals and execute excellent follow-up and follow through

Assist with special projects, research and compile information, as needed

Qualifications

10+ months of administrative assistant experience

Have a keen interest in working with talent across many industries as it relates to speaking engagements

Superlative written and verbal communication is a must to be successful in this role

Strong interpersonal skills, while understanding the importance of maintaining confidentiality

Positive, forward-thinking, can-do attitude

Team oriented and able to communicate and collaborate with employees at all levels

Ability to work well under pressure with limited oversight; meet tight deadlines; manage multiple projects and expectations

Proficiency with Microsoft Office Suite, especially Microsoft PowerPoint, Outlook, Excel and Teams

Attention to detail, meticulous organization and problem solving skills are a must

Involvement with a campus activities board or programming board a plus

Experience with in-person and virtual event planning and logistics is helpful

BA/BS Degree preferred

Compensation

The base hourly rate for this position is $22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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