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Texas Parents Program Coordinator

Full Time • Austin, TX, United States of America

nan - nan (Yearly) Added 1 week, 1 day ago

Summary

LOCATION

UT Main Campus, Austin, Texas

QUALIFICATIONS

Bachelor's degree, 5 years professional experience in event planning and communications, excellent organizational and communication skills, experience in graphic design, and ability to manage website content.

RESPONSIBILITIES

Coordinate the Texas Parents Association, develop communication tools, manage Family Weekend events, oversee student staff and administrative processes, collaborate with partners, and perform post-event analysis.

INDUSTRY

Higher Education

SHORT DESCRIPTION

Assist in the coordination and administration of the Texas Parents Association focusing on communications, event planning, and relationship building to support parents and families of students.

Job Posting Title:

Texas Parents Program Coordinator

Hiring Department:

Texas Parents Association

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Exempt

Earliest Start Date:

Jan 20, 2025

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

Purpose

Assist with the coordination and administration of the Texas Parents’ Association and Office, with a focus on communications and event planning.

Responsibilities

Develop, utilize and maintain communication tools and platforms including but not limited to web sites, videos, newsletters, webinars, social media, campus electronic messaging, print materials, photography, registration systems, membership packaging and email campaigns. Maintain the department style guide as well as the internal and external timeline document. Optimize customer relationship marketing and event registration systems. Perform post-campaign and/or event communication analysis to identify trends, best practices and feasibility for future projects. Create reports as needed regarding platform usage, engagement, etc.
Collect, organize, edit and write content for the monthly Texas Parents Member e-newsletter, invitations, brochures and other promotional pieces, including material for Brick Paver Program. Oversee implementation of any campus electronic messaging. Perform design work and/or work with graphics designer for needed communication pieces.
Coordinate with campus partners, plan and manage all aspects of Family Weekend, including promotion, registration, internal and external communications. Conduct post-con with campus partners, identifying best practices, improvements and enhancements for following year. (Enter Responsibilities here without percentages)
Coordinate and oversee administrative processes assigned to student staff regarding applications, confirmations and selection committee materials for awards and grant programs. Promote programs to appropriate audiences to increase nominations and participation. Coordinate logistics for committee meetings. Oversee student staff’s collection of awarded organization’s follow-up materials.
Serve on the Division’s Communicators’ Committee, developing relationships with fellow communicators that lead to collaboration opportunities. Manage committee meeting follow up and requests including submitting content for the monthly Division of Student Affairs newsletter and performing Division's annual website audit, usability testing and content approval processes review.
Serve as a contributing staff member in a team centric and collaborative environment, functioning capably in a dynamic, fast-paced and growing office. Substitute for the Director and/or other staff as necessary. Keep abreast of current events as they pertain to students and their families. Perform other duties as assigned.

Required Qualifications

Bachelor's degree with five years professional experience in both event planning and communications.
Advanced experience working on multiple projects or tasks, both independently and collaboratively, with the ability to handle those tasks efficiently and professionally in a fast-paced environment.
At least two years of experience leading all planning phases of a large-scale event.

Excellent organizational skills with the ability to self-start, learn quickly, prioritize tasks, problem solve, meet deadlines and follow through on tasks.

Excellent written and verbal communication skills with exceptional attention to detail and editing ability.
Demonstrated ability to build relationships, work collaboratively with others contribute constructively to a team environment.
Demonstrated experience of graphic design in Adobe Creative Suite, Canva or other graphic design and editing software.
Demonstrated ability to create, build and manage a range of website content that caters to the needs of the parent/family audience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Proficient in current virtual event platforms and web-based event management software such as Zoom Meetings and Zoom Webinar as well as proficiency with Constant Contact or similar mass email marketing tools.

Extensive experience of graphic design in Adobe Creative Suite.
Direct experience producing monthly eNewsletter communications.
Direct experience with Drupal and UT Box.
Prior UT work experience, knowledge of UT Austin’s policies and procedures as well as UT Austin history and traditions. Knowledge of student programs, organizations, and activities at UT Austin. Experience using FileMaker Pro, UT Austin’s VIP and DEFINE systems.

Salary Range

$50,000 + depending on qualifications

Working Conditions

Adhere to departmental performance standards. Regular and punctual attendance in the workplace required and work additional hours when required. Comply with departmental and university policies and procedures, and all other university and system rules and regulations. Security sensitive position. Position is a Campus Security Authority pursuant to the Clery Act and University policy, and a Responsible Employee pursuant to Title IX and University policy.
Repetitive use of a keyboard at a workstation, use of manual dexterity, climbing of stairs, lifting and moving, exposure to alarms, fumes, large crowds, microwave emissions, noise and windowless work area. May work around chemical fumes, and around standard office conditions.
Work under stress, with interruptions, as a team member and with overlapping projects. Work independently with limited direction, with large number of people, and in shared office space. Maintain ability to interact cooperatively with staff and participants, communicate effectively both in written and verbal form, have direct customer contact, be flexible, think creatively and use initiative, be supervised, adhere to University policies and procedures, organize time and documents effectively, perform multiple tasks, function capably in a complex organizational structure with fast-paced working conditions, wear appropriate office attire, make independent judgments, maintain confidentiality, maintain professional demeanor, delegate tasks, provide leadership, supervise others, and maintain knowledge required to perform professional duties.
Additional hours required during peak times.

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English)
[PDF]
E-Verify Poster (Spanish)
[PDF]
Right To Work Poster (English)
[PDF]
Right To Work Poster (Spanish)
[PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in

HOP-3031

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may

access the most recent report here

or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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